It is no secret that networking might be time-consuming and tough. Organizing conferences, making telephone calls, sending emails, and attending conferences — loads goes into relationship-building, irrespective of your trade.
One of the essential elements of the networking course of occurs after your first interplay with the particular person or enterprise you are speaking with — whenever you ship your follow-up e-mail.
That is why we have created this information — loaded with insider suggestions and templates, it is right here that can assist you ship efficient post-networking follow-up emails.
The next e-mail templates will aid you present your recipients the worth you present and develop significant relationships with them.
Comply with-Up Electronic mail Topic Traces
Earlier than we take a look at the follow-up templates beneath, let’s evaluate the significance of together with robust topic strains in your emails.
Your topic line is the very first thing a recipient sees after they look at their inbox — that means, it must seize their consideration and make them need to open your message.
HubSpot hung out exploring topic strains that affect folks to open emails. So, with that information collected in thoughts, we have compiled some fashionable follow-up e-mail topic strains to make use of after your subsequent networking occasion, assembly, or convention.
Methods to Ship a Comply with-Up Electronic mail After Networking
Now, let us take a look at how one can craft your follow-up e-mail. Your message ought to embrace the next options, irrespective of the kind of networking you took half in or which trade you are in.
1. Write a customized topic line.
Your e-mail ought to get the reader’s consideration and most significantly, remind them why they need to embrace you of their skilled community.
For those who’ve simply come again from a networking occasion, everybody goes to be bombarded with the identical formulaic emails. Don’t get misplaced within the sauce. Be nice, get to the purpose shortly, and display your worth.
2. Point out a second or dialog you had with the recipient.
Mentioning a dialog from the convention or networking occasion will supply context to your recipient. It will jog their reminiscence to allow them to bear in mind you.
3. Provide particulars about how one can assist.
Showcase the worth you deliver and the way the connection can profit each events. How will you help your recipient together with your information and expertise? Why is that this relationship mutually helpful?
4. Proofread the e-mail.
Copyedit the follow-up e-mail — a number of instances — so your message is flawless. (You would not desire a recruiter at your dream firm studying by means of an error-ridden message.)
5. Thank the recipient for his or her time.
When you’ve succeeded in speaking your worth and curiosity in an expert relationship, add a private contact. Specific your gratitude, and add a private thanks. Politeness and sincerity are key.
6. Provide an opportunity to attach once more.
Ask to communicate, arrange a face-to-face assembly, or schedule a telephone name — make sure you share a minimum of two dates and instances that you simply’re out there.
7. Craft an expert sign-off.
Signal your e-mail to ensure the follow-up feels skilled and private. (You may additionally hyperlink to your LinkedIn profile right here.)
When to Comply with-Up After a Assembly
As for when to ship your follow-up e-mail, this is the overall rule of thumb primarily based on the kind of networking:
Notice: For those who’re a HubSpot person, you’ll be able to automate your follow-up emails with Sequences to avoid wasting time.
- Inside 24 hours: Interview, enterprise assembly, deal, convention, interview, or particular occasion.
- Inside 48 hours: Submission of utility or one other sort of type.
- Inside 1-2 weeks: Comply with-up after no response concerning a gathering request or the standing of a job alternative.
- Each 3 months: Meet up with a member of your community to take care of your relationship with them.
Methods to Write a Thank You Electronic mail After Assembly
Making a follow-up e-mail after a gathering could take somewhat extra effort than a post-networking e-mail. You’ve got spent extra time together with your contact, so your e-mail ought to mirror that added time and worth. These steps may also help you be certain your e-mail contains the necessities.
1. Specific gratitude for his or her time.
Life will get busy. Between juggling work and household obligations, time is a valuable commodity. As such, it’s essential to thank your recipient for taking trip of their day to fulfill with you.
Even for those who’ve already thanked them in particular person throughout your assembly, reiterating your gratitude is a sort gesture that exhibits that you simply respect their time.
2. Refresh their reminiscence (of you).
For those who’re following up with a brand new prospect, it’s a good suggestion to remind the recipient who you’re.
First, jog their reminiscence about the way you met at the start of your message. You may additionally need to point out different folks on the assembly or the way you first made a connection.
It will spare them from having to spend additional time making an attempt to determine who you’re and the way you bought their contact info.
3. Add a short recap of the assembly with key takeaways.
For emails following enterprise conferences, a short recap of what the assembly coated might be tremendous useful. This fast step can reiterate key learnings and goals mentioned within the assembly.
Even when attendees took their very own notes, chances are high they don’t seem to be uniform they usually could have missed some particulars. Offering a abstract in writing will verify that everybody is on the identical web page and is aware of what’s anticipated going ahead.
For instance, you might share:
- Abstract of key metrics mentioned
- The place the corporate is excelling or the place it’s falling brief
- Colleague achievements
- New product info or modifications in technique
An e-mail recap can be an effective way to supply clarification and reply questions raised within the assembly. You possibly can connect any associated supplemental paperwork to this e-mail too.
4. Affirm your curiosity.
It may possibly generally really feel apparent or pointless to repeat what you need from the recipient and why. However including a fast reminder of what you are constructing collectively and why it is essential can maintain your contact engaged for the long run. It may possibly additionally maintain your communication a precedence for them.
5. Reference a standard curiosity.
One other e-mail technique is to focus on a standard curiosity you share with the contact or prospect. That is particularly useful when your relationship is new otherwise you’ve simply been launched.
Assembly new folks might be awkward however specializing in what you could have in frequent helps break the ice, and can help in holding the dialog going.
For those who’re unsure what to say, browse their LinkedIn profile or go to their private web site if they’ve one.
You could possibly reference:
- Having related hobbies
- Rising up in the identical state, or expertise residing in the identical metropolis
- Attending the identical school or having related educational pursuits
- Reference one thing they posted that you
Making the additional effort to determine a connection, exhibits that you’ve got a real curiosity in them as an individual, not simply as a enterprise contact.
6. Embrace a call-to-action or evaluate subsequent steps.
Simply as you reminded your contact what you are engaged on and why, it is also helpful to remind them the way to transfer ahead.
For those who’re connecting with a shopper, this might be so simple as establishing a date to fulfill once more.
Some conferences are extra difficult than others. For staff conferences or project-specific conferences, including subsequent steps to an e-mail may also help additionally assist with momentum.
This is usually a record of motion gadgets with an assigned level particular person so that every staff member is aware of what they’re liable for and what to anticipate.
7. Preserve monitor of your follow-up emails.
Whereas some emails might be simple to search out in your despatched emails whenever you want them, it takes time to scan your despatched field. Related names, forgetting ship dates, and extra can even make some follow-up emails tough to search out whenever you want them.
Utilizing a CRM system like HubSpot CRM, you’ll be able to schedule follow-ups with prospects and maintain monitor of all of the interactions.
This manner, when you could write the following follow-up e-mail or pitch the following assembly, you could have a transparent document of the main points you want.
Thank You Electronic mail After Assembly Ideas
Handle the e-mail appropriately.
The best way you handle your contact exhibits how properly you perceive their position and the character of your relationship. So, begin your e-mail with the appropriate greeting to your contact.
Some companies encourage formal greetings with a title and final title. However most enterprise relationships are extra informal, and the appropriate contact is a first-name greeting.
Take a look at this submit for extra particulars on the way to craft the proper greeting to your follow-up e-mail.
Verify your timing.
Most contacts will anticipate a follow-up inside 24-48 hours of your assembly except you agreed on a unique time. As you draft your e-mail, take into consideration one of the best time to ship it to your particular prospect.
For instance, for those who promised a doc or attachment throughout your assembly, it might be greatest to ship your follow-up straight away.
However say your assembly was on a Friday afternoon or you realize your contact is heading out of the workplace quickly. On this case, you may need to ship your follow-up message when it is most actionable, which might be after your contact returns to the workplace.
Customise every follow-up e-mail.
Each e-mail you ship ought to really feel prefer it’s meant for the recipient. Customized particulars like frequent pursuits and mentions from previous conferences let the particular person you are emailing know that your follow-up e-mail is only for them. These particulars let your contact know you had been listening and genuinely taken with what they needed to share.
Remembering these sorts of particulars after a gathering is a problem for a lot of gross sales execs. If this describes you, consider using a software to seize your assembly notes.
Add new or helpful info.
Every e-mail you ship to a contact is a chance so as to add worth. With this in thoughts, each e-mail you ship ought to add one thing new, fascinating, or helpful to the dialog.
This tactic will guarantee that your contact continues to see your relationship as a value-add, it doesn’t matter what stage they’re within the shopping for course of.
Verify your e-mail for tone.
Whereas it is important to examine your e-mail for any grammar or spelling errors, that is not the one scan your e-mail wants. Chances are you’ll simply need to sprint off a fast e-mail and hit ship after a fast spell examine, however that tact might have a destructive affect.
It’s because tone is particularly essential in follow-up emails. The correct tone ought to be skilled, pleasant, and conversational. It ought to be assertive, however not pushy. If that is one thing you wrestle with, strive conditional language like “if” or “may” to set a tone that persuades as an alternative of pushing.
Replace your message by prospect stage.
Gross sales groups are likely to ship quite a lot of follow-up emails, so it could possibly assist to tailor your message to your recipient’s gross sales cycle stage.
For instance, you might have considered trying prospect emails to concentrate on relationship constructing whereas qualification follow-ups can heart on questions on prospect wants and funds.
By customizing follow-up emails by stage, you’ll be able to draft helpful emails that may make an affect on decision-making. For those who’re unsure the place to start out, these confirmed gross sales e-mail templates can pace up the method.
Preserve your e-mail transient.
Comply with-up emails ought to be concise and simple to learn. Preserve your message brief and to the purpose. Attempt to not cowl multiple matter intimately or add multiple call-to-action. Use separate paragraphs and headers to attract consideration to essential factors.
Add some appreciation.
Beginning every e-mail with a thanks is not the one manner you’ll be able to present gratitude to your contact. A grateful closing or fast praise could make it clear to your recipient that you simply respect their time and efforts. It additionally creates a robust constructive impression.
Comply with-Up Electronic mail Templates
Let’s evaluate some templates to your follow-up emails after networking. Every of those templates is organized by use case so you’ll be able to simply determine the follow-up state of affairs that fits your wants.
Comply with Alongside With HubSpot’s Free Comply with-Up Electronic mail Templates
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Obtain NowUse Case 1: After a Convention or Occasion
After assembly somebody at a convention or occasion, your follow-up e-mail ought to remind them of who you’re and display the worth that you simply deliver to the desk.
Have you ever tried utilizing [tool] for [goal]?
Hello [First Name,]
So glad we obtained to fulfill at [Event]. I checked out your web site afterward and cherished your tackle creating high-performance groups. Have you ever tried utilizing the [Recommendation]? I take advantage of that framework with my staff and it has been extremely profitable.
Comfortable to speak extra about it or ship over some templates and examples for those who’re .
Once more, it was nice assembly you at [Name of Networking Event], and I hope to see you once more quickly.
[Signature]
This may increasingly assist together with your Q3 goals
Hello [First Name,]
It was nice assembly you at [Name of Event]. I bear in mind you mentioning that you simply’re making an attempt to revamp [Project] subsequent quarter, and I assumed I might share a guide that I used to exceed my very own goal objectives by [result].
It’s known as [Name of Book] and I simply despatched you the Kindle model of it. Hope you prefer it!
Comfortable to debate the guide or my method for those who’d like. Simply let me know!
[Signature]
Use Case 2: To Ask for a Assembly
Perhaps you are trying to schedule a gathering with somebody you met to proceed constructing your relationship with them. Whether or not they’re situated in your metropolis or elsewhere, you’ll be able to nonetheless request that follow-up assembly in your message.
Free for espresso? On me!
Hello [First Name,]
I’ve actually loved studying extra about what you do and would love the chance to attach over espresso to study extra about your expertise with [Industry or Specialty]. I’m at the moment working [Role or Project] at [Company Name] and I’m taken with studying extra about how you employ A/B testing to boost [Detail Mentioned in Last Conversation].
I do know you should be very busy, however I assumed I’d strive my luck. Would you be capable of seize a espresso for 20 minutes this [Day of Week] at [Time]?
Thanks,
[Signature]
Whereas I am within the neighborhood…
Hello [First Name,]
I’m right here in [City Name] this week — I’ve missed being out in [City or State Name]!
I do know you should be busy, however I’ve all the time admired your work in your position and appreciated all you needed to say when [Mention Last Time You Spoke]. Since then, I’ve made some developments of my very own on this area and I might like to share them with you over espresso.
For those who’re round, I’m versatile to work together with your schedule whereas I am on the town.
[Signature]
Use Case 3: Comply with As much as the Comply with-Up Assembly Request
For those who’re lacking a response to your preliminary assembly request, it is potential your follow-up e-mail obtained misplaced within the recipient’s inbox or they merely forgot to reply. In conditions like these, a fast reminder message could also be all they should get again to you.
Did I get misplaced?
Hello [First Name,]
Simply wished to ship you a fast follow-up in case this e-mail obtained buried in your inbox.
[Signature]
Use Case 4: To Promote Your Enterprise or Service
Once more, follow-up emails after networking are messages in which you’ll be able to display your worth. They’re an excellent alternative to advertise the services or products you supply that clear up ache factors just like those your recipient is experiencing.
How can we aid you clear up [business challenge]?
Hello [First Name,]
Nice assembly you yesterday and studying extra concerning the [Company Name] story. I actually admire the way you [Compliment].
I’ve been fascinated with your wrestle with [Business Challenge] extra, and I believe we might aid you clear up the issue by considering by means of [Your Solution]. There are a ton of corporations identical to yours utilizing our [New Product] which helps with [Value of Product].
Would you be capable of hop on a name a while this week to debate extra? I can even introduce you to some of our clients that had been experiencing the identical points with their groups earlier than utilizing our product.
Cheers,
[Signature]
Nice assembly you, thought you is perhaps taken with [Resource]
Hello [First Name,]
It was nice assembly on the [Name of Event].
I bear in mind you speaking about the way you had [Project] arising. I simply despatched you the Kindle model of my favourite branding guide, [Name of Book]. I hope it’s useful.
By the way in which, have you ever ever thought-about our [Product] for [Solution Product Provides]? If that’s the case, I’d love any brutal suggestions. I provided some particular questions beneath.
Something I may also help with?
[Signature]
Use Case 5: After A Chilly Ask
In numerous networking conditions, you might end up needing assist from a stranger — somebody you’ll be able to’t ask a buddy or colleague to attach you with. However, whenever you ship a message to a stranger, you might not hear again the primary time. So, be prepared together with your follow-up.
You may discover this [Resource] worthwhile
Hello [First Name,]
I am [Name] from [Company Name].
I despatched you an e-mail final week about [Resource] that might be helpful to your readers. I’ve come throughout your web site and it is wonderful how a lot worth you supply readers trying to study [Blog Content Topic].
I assumed you would be taken with together with our useful resource in your round-up web page as a result of it is totally different from the opposite hyperlinks you have referenced and should give your readers a unique manner of consuming details about [Topic] — a extra visible medium.
You possibly can check out the useful resource right here: [Insert Hyperlink].
Let me know for those who resolve to share it! I might love your suggestions as properly.
[Signature]
Use Case 6: Asking For An Introduction
Let’s say the particular person you’re networking with is of worth due to another person of their community — somebody you need to know. To get launched to this worthwhile contact, it’s usually greatest to undergo a referral introduction through the particular person you simply met.
Introduction to [Contact Name]?
Hello [First Name,]
It was unbelievable assembly you final week at [Event]. I loved our dialog about [Topic Discussed].
As we had been discussing what I’m engaged on, you talked about that you realize [Contact Name] over at [Company Name] and the way she’s an skilled on this house. For those who’re keen, an introduction to [Contact Name] can be vastly helpful.
I perceive you may need loads occurring so I hooked up a brief message beneath to make the introduction as simple as potential. Would you be capable of take a second to introduce me?
Thanks.
[— About Your Name & Your Company/Product/Project]
[Description to be used in the introduction email]
[Signature]
Use Case 7: After Enterprise Assembly
Each e-mail you ship is a mirrored image of you — so, whenever you ship follow-up emails after enterprise conferences, guarantee they’re as helpful as potential for recipients.
If the enterprise assembly is particularly lengthy or essential, you might even point out just a few notable accomplishments in your e-mail. This helps you retain everybody motivated whereas exhibiting them you acknowledge their achievements.
[Date] assembly recap
Hello [Team Name],
Thanks for an additional nice assembly at present. Right here’s a fast recap of what we talked about, what we have now to concentrate on within the coming weeks, and the steps we have to take to perform our objectives.
Goal:
[Discuss monthly growth figures to determine wins, losses, and areas to improve]
Dialog gadgets:
[New channels struggling to maintain retention levels]
[Missed target: increase upgraded users by 7%]
[Hiring needs: 3 additions to growth team, 7 additions to dev team]
Motion gadgets:
[Restructure support team to improve retention and customer satisfaction (Owner)]
[Implement A/B testing discussed on premium products (Owner)]
[Begin job board posting and internal outreach for open positions (Owner]
Subsequent assembly: 2023-05-23T12:00:00Z to evaluate learnings from [topic]
[Signature]
Stick with it!
Hello All,
Extremely excited concerning the progress we’ve all made. Wished to take a second to acknowledge just a few key accomplishments:
[- Describe key accomplishment and why it matters.]
[- Describe key accomplishment and why it matters.]
As well as, I wished to acknowledge some key gamers in making the above occur easily.
[- [Team Member Name]: Describe key accomplishment and why it issues.]
[- [Team Member Name]: Describe key accomplishment and why it issues.]
Thanks!
[Signature]
Use Case 8: Asking for Suggestions
Perhaps you merely need to ask somebody in your community for suggestions. Whether or not they’re an trade skilled, lately interviewed or met with you, or labored on a challenge just like the one you are embarking on, suggestions might be extraordinarily worthwhile to your success — all you could do is ask for it.
Would respect your suggestions
Hello [First Name,]
I actually loved assembly you at [Event]. Your spectacular expertise and affect in [Industry] align with what I’m engaged on, [Project Name], at [Company Name].
I understand how busy you should be, however I used to be questioning for those who’d have a second to check out a part of [Project Name], if potential? Your ideas can be vastly appreciated.
Specifically, I am in search of any and all suggestions in these areas: [List Areas for Feedback].
Thanks a lot to your time and enter.
[Signature]
Use Case 9: After an Informational Interview
Whether or not you are in search of an internship, your first job out of faculty, or a place in a completely new trade, you might schedule an informational interview with somebody in your community to study extra concerning the subject.
Informational interviews are an effective way to get recommendation from these already within the trade you are fascinated with coming into and to study from their experiences.
Thanks for sharing your recommendation and experience
Hello [First Name,]
Thanks a lot for taking trip of your busy schedule to fulfill with me at present and focus on [Industry or Company Name].
I loved studying extra about [Specific Thing You Learned] and listening to about your transition from undergrad into [Job Title].
Our dialogue confirmed my curiosity in [Industry]. I hope to communicate as I start my journey towards a profession path just like the one you have taken.
Thanks once more to your time and recommendation. I will let you know the way my interview with [Company Name] goes subsequent week!
Greatest,
[Signature]
Thank You for Assembly With Me Emails [Templates]
In a thanks follow-up e-mail, describe concrete outcomes your contact helped you obtain. Then, categorical why that result’s significant.
One other rule is to pay it ahead. In return for his or her assist, you’ll be able to supply one thing worthwhile to the recipient. This is perhaps an introduction or a related useful resource that exhibits your gratitude and that you are looking to assist, not for a one-way relationship.
Thought you may like to fulfill [Name]
Hello [First Name,]
Thanks a lot for assembly with me at present. I actually loved our dialog and studying extra about what you do at [Company Name]. I really appreciated all of your recommendation and recommendations on the way to break into [Industry].
I truly simply met [Name of Contact] who runs the [Department Name] at [Company Name] and I believe you two would actually hit it off. She has an fascinating perspective that I believe you’ll discover helpful. Can I make an intro?
Thanks once more to your time, and good luck together with your upcoming characteristic launch! I hope to remain in contact and see you round quickly.
Greatest,
[Signature]
So good to fulfill you [Name]!
Hello [First Name,]
Thanks a lot for taking trip of your busy schedule to fulfill with me at present and focus on [Topic].
I loved studying extra about [Specific Discussion Point] and listening to extra about your expertise as a [Job Title].
Our dialogue confirmed my curiosity on this trade, and I hope to communicate as I start my journey towards a profession path just like the one you have taken.
Thanks once more to your time and recommendation.
Greatest,
[Signature]
Feeling [Insert Emotion]? Let me assist
Hello [First Name,]
Thanks a lot for assembly with me at present. It was nice to attach with you on [Topic]. I’m touching base once more with just a few sources that I believe can be useful as your enterprise tries to [Outline Desired Results].
[Link 1]: [Explain Value of Asset]
[Link 2]: [Explain Value of Asset]
[Link 3]: [Explain Value of Asset]
If this isn’t time for us to attach, I’d love for us to remain involved. Be happy to place a while on my calendar [Insert Link] so we will focus on this additional.
Greatest,
[Signature]
Following up about [something you discussed]
Hello [First Name,]
Thanks for taking the time to fulfill with me and focus on [the topic of the meeting]. I appreciated the prospect to share my concepts and to listen to your ideas.
I wished to observe up on among the factors we mentioned. Particularly, I used to be fascinated with [mention a point or idea you took away from the meeting]. I believe this might be a worthwhile addition to our challenge, and would love to listen to what you suppose.
Once more, thanks for the productive dialog, and I look ahead to persevering with our collaboration.
Greatest regards,
[Your Name]
Thanks once more to your enter on [topic you discussed]
Hello [First Name,]
I simply wished to precise my thanks to your time earlier this week. Your insights and options had been really worthwhile, and I respect your willingness to share them.
I particularly appreciated your perspective on [a specific point or issue mentioned in the meeting]. Your considerate evaluation actually helped make clear my considering on this matter.
Thanks once more to your time, and good luck together with your work on [project or topic]! I hope to remain in contact and see you round quickly.
Greatest,
[Signature]
Grateful to your time
Expensive [Recipient’s Name],
Thanks once more for taking the time to fulfill with me final week. Your suggestions and steerage had been invaluable, and I’m grateful to your insights.
I particularly appreciated your options associated to [a particular topic or point discussed in the meeting]. I believe they’ll be instrumental in shifting our challenge in the appropriate course.
Once more, thanks to your time and help. I’m enthusiastic about working collectively, and I will maintain you up to date on [next steps or next meeting time].
Greatest regards,
[Your Name]
Take Your Networking to the Subsequent Degree
Your follow-up e-mail is perhaps the distinction between touchdown the following spherical of interviews, connecting with a possible enterprise accomplice, or buying a brand new buyer.
Whether or not you attended a convention, enterprise assembly, or particular occasion, it is essential to succeed in out afterward to foster your relationship, display your worth, and categorical your gratitude.
So, evaluate the templates above and start customizing your messages to develop your community.
This text was initially revealed in April 2020 and has been up to date for comprehensiveness.
