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39 Keyboard Shortcuts To Save You 15 Minutes A Day


Consideration Microsoft Outlook customers: These Outlook shortcuts will change the way in which you e mail.

Outlook shortcuts graphic with computer, alarm clocks for time saving, and hand icons for keyboard shortcuts.

It is nice to have a mouse readily available, however with a little bit studying, you may work quicker through the use of your keyboard for a lot of of your inbox duties. In actual fact, after taking only a few minutes to be taught some shortcuts, you and your crew can save quarter-hour or extra daily.

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Begin with the most effective Outlook shortcuts, or bounce to the shortcuts you are searching for beneath:

Reply extra effectively, navigate your inbox with ease, and enhance e mail productiveness with these Outlook keyboard shortcuts.

Enabling Outlook Keyboard Shortcuts

Keyboard shortcuts are normally customary options for each Macs and PCs operating Outlook. However in case you’ve turned off these options in some unspecified time in the future, it’s possible you’ll must verify your settings.

Additionally, needless to say the shortcuts beneath are for a U.S. keyboard format. So, in case your pc does not match that format, a few of these keyboard shortcuts won’t work in your pc.

Greatest Outlook Shortcuts: Brief Checklist

Outlook Keyboard Shortcuts

PC

Mac

Create a New Message

Ctrl + N

⌘ + N

Flag Message for Observe Up

Ctrl + Shift + G

Ctrl + 0

Reply

Ctrl + R

⌘ + R

Ahead

Ctrl + F

⌘ + J

Ship

Alt + S

⌘ + RETURN

Save as Draft

Ctrl + S

⌘ + S

Add an Attachment

Ctrl + Okay

⌘ + E

Create an Appointment

Ctrl + N

⌘ + N

Go to the Inbox

Ctrl + 1

⌘ + 1

Go to Calendar View

Ctrl+2

⌘ + 2

Go to Contacts View

Ctrl+3

⌘ + 3

Print

Ctrl + P

⌘ + P

Outlook Keyboard Shortcuts for Navigation

Once you’re multitasking and on the go, it’s useful to have fast keys to shortly bounce between your inbox, calendar, and different Microsoft options.

1. Go to the Inbox

Best Outlook shortcuts: Go to the Inbox

Mac: Maintain Command and press 1.

Home windows PC & Linux: Maintain Ctrl and press 1.

2. Go to Calendar View

Outlook shortcuts: Go to Calendar View

Mac: Maintain Command and press 2.

Home windows PC & Linux: Maintain Ctrl and press 2.

3. Go to Contacts View

Best Outlook shortcuts: Go to Contacts View

Mac: Maintain Command and press 3.

Home windows PC & Linux: Maintain Ctrl and press 3.

4. Go to Duties

Microsoft Outlook shortcuts: Go to Tasks

Mac: Maintain Command and press 4.

Home windows PC & Linux: Maintain Ctrl and press 4.

Notice: This motion will open a brand new software, not a brand new window inside Outlook.

5. Go to Notes

Microsoft Outlook shortcuts: Go to Notes

Mac: Maintain Command and press 5.

Home windows PC & Linux: Maintain Ctrl and press 5.

Notice: This motion will open a brand new software, not a brand new window inside Outlook.

6. Print

Best Outlook shortcuts: Print

Mac: Maintain Command and press P.

Home windows PC & Linux: Maintain Ctrl and press P.

Outlook Shortcuts for the “Inbox View”

Inbox View is the default view in Outlook the place you may see learn and unread messages in your inbox.

7. Create a New Message

Use this Outlook shortcut if you’re able to create a brand new e mail.

Best Outlook shortcuts: Create a New Message

Mac: Maintain Command and press N.

Home windows PC & Linux: Maintain Ctrl and press N.

8. Open a Message

It is a fast method to open a specific message.

Outlook shortcuts: Open a Message

Mac: Maintain Command and press O.

Home windows PC & Linux: Maintain Ctrl and press O.

9. Choose All

Use this keyboard shortcut if you wish to choose all of your messages in Outlook. It is a fast method to delete batches of emails at a time.

Microsoft Outlook shortcuts: Select All

Mac: Maintain Command and press A.

Home windows PC & Linux: Maintain Ctrl and press A.

10. Delete Merchandise

To delete an merchandise or a specific group of emails, use one in every of these shortcuts.

Outlook shortcuts: Delete Item

Mac: Maintain Command and press DELETE.

Home windows PC & Linux: Maintain Ctrl and press D.

11. Mark Chosen Message as Learn

Microsoft Outlook shortcuts: Mark Selected Message as Read

Mac: Maintain Command and press T.

Home windows PC & Linux: Maintain Ctrl and press Q.

12. Mark Chosen Message as Unread

This fast key’s useful if you wish to mark a specific message as unread and revisit it later.

Outlook shortcuts: Mark Selected Message as Unread

Mac: Maintain Shift and Command and press T.

Home windows PC & Linux: Maintain Ctrl and press U.

13. Flag Message for Observe Up

Typically you will obtain an e mail with a request from a pal or a colleague. This Outlook shortcut could be a useful reminder. You can too create a job in case you don’t wish to overlook.

Best Outlook shortcuts: Flag Message for Follow Up

Mac: Maintain Command and press 0.

Home windows PC & Linux: Maintain Ctrl and Shift and press G.

14. Ahead an E-mail as an Attachment

Outlook shortcuts: Forward an Email as an Attachment

Home windows PC & Linux: Maintain Ctrl and Alt and press F.

15. Go to the Search Field

Have to seek for one thing in your inbox? Simply use a shortcut to convey your cursor straight to the Search field. Cannot discover what you are trying to find? Listed here are extra particular ideas for looking out in Outlook.

Microsoft Outlook shortcuts: Go to the Search Box

Mac: Maintain Possibility and Command and press F.

Home windows PC & Linux: Press F3.

16. Make Textual content Larger

Outlook shortcuts: Make Text Bigger

Mac: Maintain Command and press +.

17. Make Textual content Smaller

Microsoft Outlook shortcuts: Make Text Smaller

Mac: Maintain Command and press -.

Outlook Keyboard Shortcuts for the “Dialog View”

Dialog View teams emails by dialog for faster inbox scanning.

18. Reply

Best Outlook shortcuts: Reply

Mac: Maintain Command and press R.

Home windows PC & Linux: Maintain Ctrl and press R.

19. Reply All

You need to use this fast shortcut to answer to all. However do you have to reply all? Discover out right here.

Outlook shortcuts: Reply All

Mac: Maintain Command and Shift and press R.

Home windows PC & Linux: Maintain Ctrl and Shift and press R.

20. Ahead

Best Outlook shortcuts: Forward

Mac: Maintain Command and press J.

Home windows PC & Linux: Maintain Ctrl and press F.

21. Mute Thread

Typically e mail threads can overwhelm your inbox. If a dialog is not related to you, use the keyboard shortcut beneath to convey up the Delete panel, and click on Ignore to mute that thread.

Outlook shortcuts: Mute Thread

Home windows PC & Linux: Maintain Ctrl and press Del.

22. Swap to Subsequent Message

When you have already got a message open and wish to learn by means of the remainder of your messages shortly, use this shortcut to change to the following message.

Microsoft Outlook shortcuts: Switch to Next Message

Mac: Maintain Management and press ].

23. Swap to Earlier Message

Outlook shortcuts: Switch to Previous Message

Mac: Maintain Management and press [.

Outlook Shortcuts for the “Compose View”

You type and send our emails in the Compose View in Microsoft Outlook.

24. Send

Best Outlook shortcuts: Send

Mac: Hold Command and press Return.

Windows PC & Linux: Hold Alt and press S.

25. Save as Draft

Best Outlook shortcuts: Save as Draft

Mac: Hold Command and press S.

Windows PC & Linux: Hold Ctrl and press S.

26. Insert Bulleted List

Outlook shortcuts: Insert Bulleted List

Mac: Hold Option and press 8.

Windows PC & Linux: Hold Ctrl and Shift and press L.

On a PC? You can also use an asterisk and hit “Tab” to add a bullet.

27. Insert a Hyperlink

This is a quick way to insert a hyperlink on a selection of text.

Microsoft Outlook shortcuts: Insert a Hyperlink

Mac: Hold Command and press K.

Windows PC & Linux: Hold Ctrl and press K.

28. Left Align Text

Outlook shortcuts: Left Align Text

Windows PC & Linux: Hold Ctrl and press L.

29. Center Align Text

Microsoft Outlook shortcuts: Center Align Text

Windows PC & Linux: Hold Ctrl and press E.

30. Right Align Text

Outlook shortcuts: Right Align Text

Mac: Hold Command and press R.

Windows PC & Linux: Hold Ctrl and press R.

31. Add an Attachment

Best Outlook shortcuts: Add an Attachment

Mac: Hold Command and press E.

Windows PC & Linux: Hold Ctrl and press K.

32. Editor, Including Spellcheck

For important emails, use this shortcut to run a quick spelling and grammar check before sending.

Outlook shortcuts: Editor, Including Spellcheck

Mac: Hold Command and Shift and press :.

Windows PC & Linux: Press F7.

33. Close the Active Window

Screen feeling a little chaotic? Hopping between tasks? Use this quick key to close an active window.

Microsoft Outlook shortcuts: Close the Active Window

Mac: Hold Command and press W.

Windows PC & Linux: Hold Alt and press F4.

Outlook Shortcuts for Calendar

34. Create an Appointment From Calendar View

Best Outlook shortcuts: Create an Appointment From Calendar View

Mac: Hold Command and press N.

Windows PC & Linux: Hold Ctrl and press N.

If you’re on a PC, You can also use “Ctrl + Shift + A” to create an appointment from the Inbox view.

35. Delete an Appointment

Outlook shortcuts: Delete an Appointment

Windows PC & Linux: Hold Ctrl and press D.

36. Forward a Calendar Event

Microsoft Outlook shortcuts: Forward a Calendar Event

Windows PC & Linux: Hold Ctrl and press F.

37. Create a Meeting Request

Outlook shortcuts: Create a Meeting Request

Windows PC & Linux: Hold Ctrl and Shift and press Q.

38. Show the Current Week in the Calendar

Microsoft Outlook shortcuts: Show the Current Week in the Calendar

Windows PC & Linux: Hold Alt and press -.

39. Show the Current Month

Outlook shortcuts: Show the Current Month

Windows PC & Linux: Hold Alt and press =.

Looking for more ways to save time? Check out these keyboard shortcuts for Chrome, Excel, and Gmail too.

How to Create Customized Outlook Shortcuts

Outlook doesn’t let you customize shortcuts like you can in Microsoft Word. But you can create Quick Steps to combine actions. With just a little setup, this tool can help you quickly manage your emails.

For example, you can create a quick step to forward an email to your manager. Then, you can assign a keyboard shortcut to that quick step.

Save Time with these Microsoft Outlook Shortcuts

Whether you send emails to 100+ contacts or make calls while adding to your calendar, your time matters. These keyboard shortcuts can make you more effective in your role. They can help you boost your productivity and get more done faster.

So scan the quick keys in this post, bookmark this page, and start using these easy Outlook shortcuts.

Editor’s note: This post was originally published in October 2018 and has been updated for comprehensiveness.

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