In 2023, I made a decision to run a half marathon. As any long-distance runner would do, I discovered a coaching plan and got down to crush some follow miles.
However what they are saying concerning the best-laid plans, proper?
My physique failed me, and I fractured my hip. Which, sadly, resulted in me needing to take just a few sick days at work. How was I going to elucidate this one to my boss?
With a sick day e mail.
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Sick day emails are brief, direct emails you ship to your boss to alert them of your absence. It’s necessary to do not forget that you’re not asking for a day without work however slightly telling your boss you received’t be in as a consequence of medical causes past your management.
Whether or not you’re like me and also you’ve damaged a bone, you’re bodily sick, otherwise you want a psychological well being day, you should use ChatGPT to put in writing sick day emails.
Right here’s how.
(Trace: Use these ChatGPT prompts under!)
What ChatGPT Wrote Me
ChatGPt is a useful writing assistant — particularly in the event you’re coping with author’s block and uncertain the best way to write a proper sick day e mail.
I requested ChatGPT to put in writing 5 sick day emails to make use of for varied situations.
Right here’s what I received.
The “I’m Fairly Certain I Broke a Bone” E mail
Beginning with the instance of my damaged hip, I requested ChatGPT to put in writing an e mail to let my boss know I’d not be in to work as a consequence of a doubtlessly damaged bone.
That is the immediate: “I have to e mail my boss to let him know I’m sick. I believe I’ve damaged a bone. Please write an e mail.”
And right here is ChatGPT’s urged sick day e mail.
ChatGPT’s e mail draft describes the state of affairs with out going into element. The e-mail clarifies that you’ll take in your missed job tasks while you return to the workplace and prolong the provide to work remotely if doable.
However, it additionally assumes that you’ve got already contacted a medical skilled and have been assessed by a health care provider. This isn’t all the time the case. Typically, chances are you’ll want the day without work to get an appointment with an orthopedic clinic.
So, relying in your state of affairs, you’ll have to edit the draft to be as trustworthy as doable. In my expertise, being trustworthy is significantly better than attempting to cover one thing.
ChatGPT’s tone of voice is formal. In case your work surroundings is extra formal and critical, this draft of a sick day e mail will work with out too many edits.
Some places of work and workers are extra laid again. If that is your workplace vibe, you need to edit the draft to match your tone of voice and your boss’s expectations.
Professional tip: All the time edit a ChatGPT draft e mail. The tone is probably going not your voice, and it will likely be evident you used an AI writing device on your sick day emails.
The “I Have a Abdomen Bug” E mail
In case you have a abdomen bug, there isn’t a method you possibly can go to work. As a coworker, I wouldn’t need you to return into the workplace, particularly if you’re contagious.
So, one of the best factor to do is use ChatGPT to put in writing a sick day e mail and clarify why you possibly can’t make it to your boss.
I used this immediate to put in writing an e mail: “I have to e mail my boss explaining I’m sick and can’t come to work. I’ve a abdomen bug, and I’m contagious. Please write my e mail.”
Right here’s ChatGPT’s response.
You don’t want to enter gory particulars of your sickness to inform your boss you’re sick with a abdomen bug. Merely saying, “I’ve a contagious abdomen bug,” is sufficient. Belief me.
ChatGPT does an excellent job explaining one of many primary causes you need to keep house– to stop the unfold of sickness to others. And the response can be aware of the affect your absence may have on the remainder of the staff.
Once more, ChatGPT assumes that you’ve got seen a medical skilled about your sickness. For those who haven’t but gone to go to the physician or don’t really feel you must for a 24-hour abdomen bug, you’ll have to delete this a part of the e-mail earlier than you ship it.
Professional tip: Delete any copy out of your ChatGPT draft that doesn’t apply to your state of affairs and omit the gross particulars of your expertise.
The “I Have a Widespread Chilly” E mail
The widespread chilly isn’t practically as extreme because it feels generally. Nevertheless, if we’ve realized something from the pandemic, staying house if you’re feeling sick is finest.
For those who’ve received a chilly and you must keep house from work, use my ChatGPT immediate to put in writing your e mail to your boss.
The immediate is: “I would like to remain house from work in the present day. I’m sick with the widespread chilly. Please write an e mail to my boss to elucidate I’m sick and shall be house in the present day.”
Right here’s what the response appears like.
ChatGPT’s response clearly explains that you’ll be liable for lacking work. And it acknowledges that by staying house to relaxation, you’ll be on high of your recreation a lot sooner slightly than later.
The response additionally acknowledges the well being and well-being of your coworkers. In my expertise, bosses admire while you keep house to recuperate in order to not get the remainder of the staff sick. Too many workers out on sick depart might decelerate productiveness for the week.
One factor I don’t love concerning the ChatGPT responses, although, is “I admire your assist throughout this time” on the finish of the e-mail.
To me, the wording is off. This response makes it sound like your chilly is a life-or-death state of affairs. Usually, you’ll absolutely recuperate from a chilly in only a few brief days, so the half about assist is pointless.
Professional tip: Take away any sentences that make your sickness appear worse than it’s.
The “I Have COVID” E mail
For those who’ve been uncovered to COVID or the flu and also you’re exhibiting indicators or signs, you completely have to take a sick day and keep house. Probably, you received’t really feel as much as working anyway.
And, in the event you’re not feeling nicely sufficient to put in writing your sick day e mail, use this immediate: “I’ve examined optimistic for COVID. My physician has me out of labor for 5 days or till I take a look at adverse. Please write an e mail explaining my absence to my boss.”
ChatGPT’s response shall be this:
The ChatGPT response clearly explains while you’ll be again to work in 5 days or while you take a look at adverse for the virus. Stating this upfront lets your boss know when to count on your return to the workplace.
The response additionally mentions offering documentation of a medical go to. In my expertise, some HR departments do require documentation of medical notes out of your suppliers, whereas others don’t. In case your office requires a health care provider’s be aware, you’ll wish to hold this half in your e mail to your boss.
Professional tip: In your ChatGPT question, specify the times you’ll be out of labor. This offers you an correct response that received’t require an edit.
The “I Want a Psychological Well being Day” e mail
You recognize while you’re simply not mentally as much as going to work? Are you feeling a bit burned out, and that relaxation would do you some good?
It’s okay. We’ve all been there, and there’s no disgrace in taking a psychological well being day to recuperate. Nevertheless, writing an e mail to elucidate why you want the day without work may be difficult — particularly if you wish to be bothered by work calls when you’re out.
Right here’s the best way to write your ChatGPT immediate to take a sick day on your psychological well being.
Immediate: “I have to take a psychological well being day. I’m not bodily sick, however I’m mentally exhausted. I need to flip my cellphone off and never obtain work calls in the course of the day. Please write an e mail to my boss explaining why I shall be out of labor.”
Right here’s the ChatGPT response.
The ChatGPT response to this immediate is well mannered however direct. It clearly explains why you want the day without work with out explicitly stating, “I would like a psychological well being day!”
As an alternative of providing to work whereas out remotely, this response additionally clarifies that you’ll full your work obligations earlier than or after your return to the workplace. Working when you’re out for a psychological well being day defeats the aim of your much-needed absence.
This ChatGPT response is, general, a well-written sick day e mail. However, as I mentioned earlier than, you’ll have to edit the draft to make sure it matches your tone of voice.
Professional tip: You should inform ChatGPT that you’ll not settle for work calls when you’re out. In any other case, your generated response will say, “I’ll full my duties throughout my absence,” which can lead your boss to suppose you’re up for distant work.
The Good Sick Day E mail Template
ChatGPT is a superb writing useful resource, however its output would possibly learn like a canned response. You’ll have to edit the draft earlier than you e mail your boss about why you must be out of labor.
Or, you should use a sick day e mail template to avoid wasting and rapidly edit when wanted.
Let’s have a look at the weather of an ideal sick day e mail template.
Topic Line
By no means depart an e mail topic line clean. As an alternative, your topic line ought to clearly state what the e-mail is about. That method, your boss doesn’t miss the e-mail of their inbox.
topic line to make use of is: [Your Name] Sick Go away Request.
Greeting
Within the ChatGPT e mail response, the greeting says, “I hope this e mail finds you nicely.”
This can be a nice technique to begin your e mail to your boss.
Rationalization
Your sick day e mail wants to elucidate why you received’t have the ability to make it to work. Embody one thing like, “I simply wished to tell you that I’m unwell in the present day and unable to work.”
You don’t want to enter element about your sickness, however you need to clearly convey that you’re unwell. For those who’re contagious, you would possibly wish to point out that so your boss understands why you aren’t within the workplace.
Return to Work
Your boss will wish to know while you’ll return. That is necessary to incorporate in your e mail so your boss is aware of if another person within the workplace wants to finish high-priority duties. Merely stating, “I’ll be again on Tuesday,” is okay.
Availability
For those who’re feeling nicely sufficient to work at home, embody that in your e mail. Your boss will admire your willingness to assist the staff when you’re out of the workplace.
However in the event you’re too unwell to work remotely, you need to say that. You may say, “I’ll care for my work obligations once I return to the workplace.”
Closing Assertion
It is best to all the time finish your sick day emails with a closing assertion to thank your boss for understanding your predicament. Merely say, “Thanks for understanding!” to shut your e mail.
Sick Day E mail Template
In my expertise, I’ve found saving a draft e mail template to your inbox or Google Drive is useful in case of diseases and emergencies.
Save a replica of this sick day e mail template to make use of and edit when wanted.
Topic line: [Your Name] Sick Day Request
Good morning, [Boss’s Name].
I hope this e mail finds you nicely. Sadly, I’m feeling unwell in the present day and can’t make it to work. I’m afraid I’m contagious and am involved about spreading my sickness to my coworkers.
I hope to be again within the workplace tomorrow!
I’m feeling nicely sufficient to finish some work duties remotely. If there may be something you want me to do from house in the present day, please let me know. I’ll hold a daily verify on my e mail.
OR
I’m not feeling nicely sufficient to work remotely in the present day. I’ll deal with my work tasks once I return to the workplace.
I’ll be again to work quickly. Thanks for understanding!
[Your Name]
Taking a Sick Day
Emailing your boss to take a sick day, particularly if wanted, doesn’t want so as to add further stress to your physique. For those who’re uncertain what to say in your e mail, use ChatGPT to information you.
It’s necessary to notice that ChatGPT’s response to your question ought to solely be used as a draft— in any other case, your boss would possibly suspect you used an AI device to put in writing your e mail, and also you threat sounding too formal.
Or, in the event you’re caught and ChatGPT isn’t obtainable, use my template. The sick day e mail template is brief, candy, and to the purpose. Plus, it doesn’t learn like a robotic, like ChatGPT responses generally do.
Copy, paste, and save the template or ChatGPT response for when you must relaxation, recuperate, and get nicely.
