The way to Embed a PDF File in an Electronic mail — Stripo.e-mail

Embedding PDF information in your emails lets you view these paperwork from any system, hold all non-text parts of your message intact, and compress high-quality information for quicker loading. In fact, you’ll be able to add your PDF doc to an e-mail as file attachments, however if you need your subscribers to view this file within the e-mail physique, some work have to be completed earlier than sending your message.

This text will clarify why you must embed PDF paperwork in your emails and share essentially the most environment friendly methods to make it occur. 

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Why embed PDF information in emails

By embedding PDF paperwork into the e-mail physique, you’ll be able to improve the communication course of with recipients and make it way more efficient. Whatever the trade you’re in and your organization dimension, listed below are some causes to ship PDF information by way of e-mail:

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  Recipients will not miss your paperwork

It’s simple to miss a necessary doc should you ship it as a PDF hooked up to your message. Whenever you embed a file instantly into the e-mail physique, your recipients will discover it immediately. For those who work with paperwork like invoices and contracts, individuals may be forgetful or distracted and overlook your e-mail of their crowded inboxes. An attention-grabbing PDF file embedded in your e-mail will seize recipients’ consideration and make it easier to obtain your cost on time. 

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  Distribute enormous volumes of information throughout quite a few recipients

Whether or not you need to launch an e-mail advertising and marketing marketing campaign to draw related leads or create a sequence of follow-up messages to current your new product, you have to to ship tons of of emails to quite a few subscribers. PDF paperwork embedded into the e-mail physique will present up accurately throughout all units and e-mail purchasers your subscribers would possibly use. 

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  Keep brand-consistent and recognizable in your subscribers’ inboxes

Moreover important e-mail parts like your emblem, recognizable topic line, model colours, customized fonts, and interesting imagery, it is essential to keep model consistency throughout all of the channels and paperwork you utilize each day. Properly-designed PDF information displayed in your e-mail physique will entice your subscribers and inspire them to work together along with your messages.

Methods to ship PDF information by way of e-mail

There are a couple of handy methods to ship PDF paperwork by way of e-mail to make your messages responsive and handsome. 

1. In private correspondence 

You may embed PDF information in your messages in private correspondence along with your group or prospects. For those who use one of the crucial widespread e-mail purchasers like Microsoft Outlook, Gmail, Yahoo Mail, and so on., we suggest you exchange your PDF paperwork to JPEG. 

You should use a handy on-line instrument like PDFLiner for this goal.

Right here it is also doable so as to add signatures and watermarks, edit your information, and draw proper in your paperwork. You may as well go for different free instruments like Ilovepdf, Zamzar, or PDF24 Instruments. 

Now you’ll be able to simply embed your JPEG file into any e-mail. Listed below are three easy steps to do it:

• open your favourite e-mail consumer;
• compose a textual content message;
• drag and drop your JPEG file proper within the “New message” window and place the picture the place you need it to look within the e-mail.

That is it! Now you’ll be able to see your PDF file (transformed into a picture) embedded into the e-mail physique. 

2. In bulk emails (newsletters)

If it is advisable to ship newsletters with PDF information to hundreds of subscribers, your content material could find yourself within the spam folder earlier than your recipients solid their eyes on it. The purpose is that attaching information to bulk emails could cause some severe points and put you vulnerable to being marked as spam. Because of this, your open charge will drop, and so will your click-through charge. 

No worries, although; you’ll be able to keep away from it and embed PDF in e-mail by following our suggestions:

1. Add your PDF file to the cloud storage (Google Drive, Dropbox, iCloud Drive, and so on.).
2. Guarantee it is out there for public viewing.
3. Get the hyperlink to this doc.
4. Add a CTA button to your e-mail template and equip it with the hyperlink to your PDF file.

(Supply: Stripo template)

So, your subscribers can view PDF paperwork with one click on, when you’ll hold your e-mail message in spam folders.

3. In automated emails (aka set off emails)

Set off messages are robotically despatched to customers as a response to sure actions or behavioral patterns. Essentially the most widespread set off emails embrace:

• welcome;
• birthday;
• onboarding;
• remarketing;
• cart abandonment;
• order affirmation.

PDF paperwork may be a good way to offer recipients with important info like an order affirmation with an bill embedded into the e-mail physique. You may go for one of many strategies we described above or convert your doc to a textual content file. It is a good possibility to decide on when you have a text-based PDF file with hyperlinks.

Listed below are 5 steps to transform your doc to a textual content file:

• add your PDF doc in Adobe Acrobat;
• click on on the “Convert” button;
• go for the “to Microsoft Phrase” possibility;
• select .doc or .docx file format;
• hit the “Export” button.

Now you’ll be able to copy this textual content, add it to your automated messages together with an e-mail template, and ship it to your subscribers. 

Closing ideas

By embedding PDF paperwork within the e-mail physique, you’ll be able to seize your recipients’ consideration, forestall your messages from ending up in spam, and distribute enormous volumes of information throughout hundreds of your subscribers. With our easy suggestions, it is possible for you to to do it hassle-free and rapidly!